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Sandy's Quick Tips
Finding Lost Documents Print E-mail
If the document that you are looking for was created or updated recently, you are in luck. Both Windows and many programs keep track of your most recent documents. Click on the Start button and hover the cursor over My Recent Documents. This will bring up a list of the documents you most recently worked on. Click on any one of them to open it.

You will also find that many programs like Microsoft Word, keep a list of recent documents for your use. In Word, click on File and you will see a list of recent documents at the bottom. Click on any one to open it. By default older versions of Word only keep track of the four most recently opened documents. To increase that number, go to the Tools menu and click on Options. On the General tab, change the Recently Used File List to nine, which is the most you can have. Fortunately for users of Word 2007, this newer version of Word keeps track of more recently documents automatically. Just click on the round Office icon and a list of more than twelve recent documents will automatically appear next to the vertical menu bar.

 



 
Some Files Don't Go To the Recycle Bin Print E-mail

The Windows Recycle Bin is the place where most deleted files are stored. You can click on the trash can icon on your computer desktop to see all of the items in the Recycle Bin. If you want to restore a file in the Recycle Bin, you simply highlight it and click on "Restore this item" to return the file to its original location.

This is a very valuable feature. Once you get used to it, you may think that it is always available. In most cases, it is. However, there are two important instances when the recycle bin doesn't work. First, there is no Recycle Bin for networked drives. So if you have a file server and you delete a file from it, it is permanently deleted. While this affects mainly businesses with the appearance of Microsoft Home Server software, you can be sure that it will start to affect sophisticated home users as well.

Second, when you delete a file from a removable drive like a USB flash drive, camera, or memory card reader, there is no recycle bin. Any item that you delete will be permanently deleted.

Unfortunately, there is no real alert to this fact. If you look closely when you delete a file from your hard drive, the confirmation box will say something like: "Are you sure you want to send this file to the Recycle Bin?"  When you delete a file from a removable drive, the box will say, "Are you sure you want to delete this file?" but, to be honest with you, no one reads all those common warning boxes anyway. Most people, me included, just click right through them.

 So just be aware that you either need to read the confirmation boxes, or just remember that if you are deleting a file from a network or external drive, you will be permanently deleting it.



 
Internet Protection Tip Print E-mail

It might seem like a good idea to have a little added protection, but when it comes to antivirus programs,  more is not better. You should never run two antivirus programs at the same time. They can interfere with each other, and may cause you more headaches than they cure. In fact, even having two antivirus programs installed on your computer at the same time can cause problems. So if you decide to change antivirus programs. Be sure to uninstall the first one before you install the new one.

The same holds true for firewalls. The rule is only use one firewall at a time.

However, antispyware programs are different. While you don't want to run two of them simultaneously, you may need to have more than one just to find all the spyware. I keep two or three on each of my computers. When you are ready to check for spyware, run one program and let it complete its work, then run the next one.

Be sure to keep your antispyware and antivirus programs up to date, as new spyware and new viruses appear every day.



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Inserting Symbols Not on Keyboard Print E-mail

In Windows Windows XP or Vista, click the Start button, point to All Programs, point to Accessories, point to System Tools, and then click Character Map. When the Character Map appears it will look like this:

charactermap.jpg

If you use that symbol a lot, you can also use its shortcut key to put it in any document without opening the Character Map every time you want to use that symbol.

character_map.jpg

 

Jot down that shortcut key. If you will use it a lot, memorize it or put it on a sticky note on your computer. Then go to the email or document and put your cursor where you want the symbol to appear. Make sure the NumLock for the numeric keypad is on. (It is a toggle key, pressing once will turn it on, pressing it again will turn it off.) Hold down the Alt key while you enter the numbers that represent that symbol. As you can see from the above screen shot, the cent key numbers are 0162. So for the cent sign you would enter 0162 on the numeric keypad. When you release the Alt key, the symbol will appear in your document.

For more information check out my article entitled: Symbols & the Character Map



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Using Groups of Tabs Print E-mail

With a tabbed browser like Internet Explorer 7  or Firefox, you can open any group of tabs with just a few clicks. You can do this with just 2 or 3 tabs, or you can open as many as you like at one time. The trick is to create a tab group. Here how to do it:

If you are using Firefox  

Open each page you want to bookmark in a separate tab. (Click CTRL-T to open a new tab), then click on Bookmarks and choose Bookmark All Tabs. When the window pops up asking you to name the folder, type in a name. When you are ready to open these bookmarks, simply choose Bookmarks, then choose name that you gave the folder. Click Open All in Tabs and each will open in a separate tab.

If you are using  Internet Explorer 7

Open each page you want to bookmark in a separate tab, then click Add Tab Group to Favorites. Give the Tab Group a name. When you are ready to open this group of tabs, open the Favorites Center by clicking on the yellow star on the toolbar. Find the name that you have given the folder and click on the blue right-pointing arrow that appears on the right side of the folder name. Each will open in a separate tab.



 
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